Commercial Document Scanning
Commercial document scanning can easily convert your company’s important paper documents into electronic versions that can be accessed conveniently in seconds. Our commercial document scanning service will preserve your archive of documents in a digital format that can be backed up to various locations. The process is highly cost effective as the space used for your physical archive can be freed for other uses and storing the documents electronically uses little space.
How does Commercial Scanning work?
Commercial document scanning begins with the collection of your physical document archive from your premises, which are then taken to our secure site, ready for the conversion process. Should you require any documents we have collected from you, we will promptly find the documents and send a scanned copy back to you. However, we can arrange for the hard copy to be returned as well. Following this, our professional team will organise, if necessary, the documents to make the scanning process simple and straightforward. The documents will be prepared, with any staples or paper clips being removed prior to scanning. Our commercial document scanning team will then scan the hard copies into a digital format, with thorough checks being made to ensure that the image is of the best quality and clarity. Digital documents will be indexed based on a selected index which can be specified by you, or simply selected based on what is most appropriate. Also, the documents can be scanned into a file format of your choice, such as PDF.
What Happens After They Are Scanned?
Upon completion of the scanning process, the digital files are returned to you via a highly secure process. The documents can be returned on a password-protected hard drive or can be hosted in a secure location online which only your company can access. As part of our commercial document scanning, we can destroy the original documents upon request and provide you with a certificate confirming their destruction. However, we can preserve them in a secure archive at our site if you wish to keep them.
How secure are The Documents?
As we specialise in commercial document scanning, your privacy is our concern. At each step of the process, your documents are kept secure in a facility that can only be accessed by staff that have clearance. Digital files are transferred using only secure methods with full encryption and password protection.
How is the Document Scanned?
Furthermore, scanned documents can be processed using Optical Character Recognition (OCR), which can automatically extract data from any document by reading handwriting or other forms of information present on the document.
What To Do If You Have Questions?
Furthermore, scanned documents can be processed using Optical Character Recognition (OCR), which can automatically extract data from any document by reading handwriting or other forms of information present on the document.
